22nd November 2017

Trust Board and Members Meeting Attendance and Responsibilities

 

The role of the Members

 

The articles of association will also describe how members are recruited and replaced, and how many of the trustees the Members can appoint to the trust board.   The Members appoint trustees to ensure that the trust’s charitable object is carried out and so must be able to remove trustees if they fail to fulfil this responsibility.   Accordingly, the trust board submits an annual report on the performance of the trust to the members.   Members are also responsible for approving any amendments made to the trust’s articles of association.

While members are permitted to be appointed as trustees, in order to retain a degree of separation of powers between the members and the trust board, and in line with DfE expectations, not all Members should be trustees.  The DfE has amended the model articles to state that Members are not permitted to be employees of the academy trust.

 

 

The role of the Trustees

 

The Trustees are the Charity Trustees (within the terms of section 177(1) of the Charities Act 2011) and are responsible for the general control and management of the administration of the trust in accordance with the provisions set out in the memorandum and articles of association.   The board of Trustees is the accountable body for the performance of all schools within the trust and as such must:

1.       Ensure clarity of vision, ethos and strategic direction

2.       Hold the Headteachers and LGBs to account for the educational performance of the schools and their pupils,  and the  performance management of staff

3.       Oversee the financial performance of the trust and make sure its money is well spent

 

The Trust has the right to review and adapt its governance structure at any time which includes removing delegation.

 

 

 

 

 

 

The role of Committees

 

The Trustees may establish committees either with delegated authority to make decisions or for the purpose of providing advice and support, informing the overall work of the Trust Board.   However these committees are not legally responsible or accountable for statutory functions – the Trust Board retains overall accountability and responsibility.   The responsibilities of board committees are set out in their terms of reference; the responsibilities for cluster or school governing committees are set out in the scheme of delegation.   The trust board may appoint committee members and committee chairs.

 

 

The role of the local governing bodies (LGBs)

 

The Trust Board will establish LBC’s, appoint the chair, ensure at least two parents are elected and will

determine what will be delegated.   Typically, responsibilities may include:

 

·         Building an understanding of how the school is led and managed

·         Monitoring whether the school is:

·         Working within agreed policies

·         Is meeting the agreed targets

·         Managing its finances well

·         Engaging with stakeholders

·         Reporting to the Trustees board

 

As a committee of the board, delegation can be removed at any time.

 

 

 

 

 

 

The role of the Chief Executive Officer / Accounting Officer (CEO)

 

The CEO is the Accounting Officer so has overall responsibility for the operation of the Academy

Trust’s financial responsibilities and must ensure that the organisation is run with financial

effectiveness and stability; avoiding waste and securing value for money.

 

The role of the School Headteachers

 

The Headteachers are responsible for the day to day management of the schools

And report to the Trustees and LGB according to the local scheme of delegation.   Headteachers within the Trust may also have Trust responsibilities identified as part of their job description for example – Accounting Officer / Expansion and growth of the MAT.

 

SSET Governance Structure

 

 

 

 

 

 

  Delegation
    Members Trust Board CEO/Account-ing Officer LGB Headteachers
Governance Framework
People Appoint / remove members x        
Appoint / remove Trustees x        
Role Description for member x        
Role Descriptions for Trustees / Chair and Committee members   x     A
Appoint and remove committee chair   x     A
Appoint and remove LGB chair   x   x  
Appoint Clerk to the Trustees   x      
Appoint Clerk to LGB   x   x  
Systems and structure Agree and review Articles of Association x A A   A
Establish and review Committees (annually)   x     A
Terms of reference for Committees (annually)   x     A
Terms of Reference for LGB (annually)   X     A
Skills Audit to complete and review   x   x A
Annual self review of Trust Board   x      
Annual self review of LGB performance       x  
Chair’s performance review   x   x  
Trustee / committee member contribution – review   x   x  
Succession planning   x   x A
Annual schedule of business – Trustees   x A    
Annual schedule of business – LGB       X A

 

Reporting
Reporting Trust Governance details on Trust and school websites   x     A
LGB details on School website   X     A
Register of all interests for members, trustees and LGB members   X A    
Annual report on performance of Trust   x A    
Annual Report and accounts   X A    
Annual report of work of LGB       x A
Being Strategic
Being strategic Determine trust wide policies

(see policy delegation scheme)

  X     A
Determine School level policies

(see policy delegation scheme)

      A X
Central spend / top slice agreement   X      
Management of risk – establishing risk register   x   x A
Engagement with stakeholders x x x x x
Trust vision and strategy and improvement plan   X      
School vision, strategy and improvement plan       A X
Appoint or dismiss CEO / Accounting Officer   X      
Appoint or dismiss Headteachers   X      
Appointment Deputy Headteacher and other senior staff       X A
Budget plan to assist Trust key priorities   X A   A
Budget Plans for the school       A X
Trust staffing Structure   X      
School Staffing Structure       A X

 

 

Holding to Account
Holding to Account Auditing and reporting arrangements for matters of compliance

– Safeguarding, Health & Safety and Employment rights

  X   X A
Reporting arrangements for progress on Key priorities   X   X A
Performance Management for CEO / Accounting Officer  / School Heads   X   A  
Trustees monitoring arrangements   X      
LGB Monitoring       X A
Ensuring Financial Probity
Ensuring Financial Probity Appoint Chief Financial Officer   X      
Establish and review Trust Scheme of Financial Delegation   X A    
Establish and review School Scheme of Financial Delegation   X     A
Receive and respond to external auditors report   x A x A
Appoint Auditors x        
CEO Pay Award   X      
Headteachers Pay Award   X   A  
Staff appraisal and pay progression policy   X   X A
Benchmarking – Trust value for money   X A    
Benchmarking – School value for money       X A
Trustwide procurement strategies     X   X
 

 

 

 

 

           
Quality of Provision
Teaching and Learning Responsibilities for standards of teaching       M X
Development and of Teaching and Learning policies       X X
Responsibility for ensuring appropriate Sex Education and Collective Worship / RE       A X
Set, approve and monitor targets for pupil progress       M X
Produce annual report on pupil progress   M   M X
Behaviour and Safeguard-ing Approve and monitor pupil behaviour policies       X A
Exclude pupil less than 15 days         X
Exclude pupil more than 15 days       X A
Complete and maintain central single register       M X
Appoint safeguarding Governor       X A
Annual approval of Trust safeguarding review   X   X A
Staffing Appointment and dismissal of all school staff except Headteacher       X A
Implementation of the Staff pay performance and disciplinary procedures   M   X A
Admissions Agree Schools admissions policies       X A
Agree school number       X A